Traveler /  Anglers Page

You have been sent this page on behalf of your group leader, trip organizer or Host for your up coming trip to xcalak with the flats fly fisghing.  This means the deposit for your trip has been received and it is now time to start reviewing documents and provide us with the necessary information for your travels. We look foward to seeing you and want to make sure you are well prepared for the road ahead.

We have created this page for the travelers and anglers coming to Xcalak to allow you to view and download all the necessary informational documents, travel documents, packing and tackle lists, and instructions on what to provide your "group leader" for your travelers information. Below are the informational and action needed documents for your travels and instrucions on how to use them.  

What To Do:
Step 1: Review and print out the informational documents provided below.

Step 2: Print and review the "Acknowledgement Form". Please sign and send via scan and email or postal mail to the Group Leader. We ask that the group leader send all the forms together at one time for the entire group.

Step 3: Provide your travelers information to the Group Leader or Host. The group leader or host will be filling out one digital form for ALL the travelers in the party with thier travelers information, one form per group.  (There can only be one form filled out per group which is why we are asking you to provide the information to the group leader or host).

Informational Documents:

Below, you will find a list of documents that will provide you with your traveling information and packing lists. None of these forms require any signatures or need to be filled out. Please review these forms to better prepare you for your trip.

*Travel Information Packet: This packet is for you to retain during travel. It contains important information the you will need once arriving in Costa Rica. It will also prepare you for the road ahead on what to expect during your travels and stay with us. You will also find your "general packing list" which will vary from person to person so be sure and pack everything you think you may need. THIS PACKET IS TO BE RETAINED DURING TRAVEL - PLEASE PRINT. Click Here to view and print the Travel Information Packet.

*Tackle List/Packing List: This form is your tackle list and contains a generic list of fishing gear and tackle that we recommend. Your non fishing related packing list is located at the end of the "Travel Information Packet". Click Here to download the Tackle List.

*Travelers Insurance: No matter how well you prepare for your trip, unforeseen events can still happen. Whether it is lost luggage, a cancelled flight, or a medical emergency, an unexpected mishap can turn any vacation into a gruelling turn of events. Click Here for Recommended Traveler's Insurance.

Action-Needed Documents

Below, you will find the list of documents that you will need to either provide information, fill out, sign or review. 

*Acknowledgement Form: This form is to make sure that you are prepared on what to expect when staying with Tarponville. There are just a few key subjects that we want to make sure you are aware of so that you can enjoy your travel and stay with us. Please review, sign and send to Group Leader. Click Here to view and print this form.

*Traveler's Information: You will receive a seperate email for your Traveler's Itinerary Information from Tarponville. Please click on the link that is provided in that email. This form will provide us information specific to the traveler such as, emergency contact, flight information, food allergies, and any medical conditions that we need to be aware of. If you are a group leader then please forward that email to your group members so they can fill out. For more information for Group Leaders please click here. If you need to update any information or need another form please email info@tarponville.comThis form is to be filled out after airline arrangements have been made. Please provide your Group Leader with the following information:

(You can send via email or phone call)

  • First Name
  • Last Name
  • Address
  • City
  • State
  • Zip Code
  • Country
  • Email address
  • Phone Number
  • Passport Number
  • Flight information or itnerary (flight number, airline, arrival/ departure time, flight number)
  • Emergency Contact information
  • Medical Conditions/ food alergies
  • Any Other Relevant Information

For more information on lodge details, rooms, and itineraries visit the "What To Expect" page on Tarponville's website.

For a list of commonly asked questions see the "FAQ" page on Tarponville's website.



It is our mission to make sure that you are well prepared and know what lies ahead for your visit to Xcalak.  If there are any questions or concerns please let us know as we want to make sure your travel needs and expectations are met.

We look forward to seeing you in the future.


Alex Beck
The Flats Fly Fishing
Xcalak, Mexico
970-331-4115 - US Cell with very limited availability while in Mexico.  Most reliable communication is email